Have you ever notices that computer files have three or four letter suffixes after their titles? Many audio files generally have mp3, wav, or wma. Digital image files usually have jpeg, gif, or tiff. Most documents have doc, pdf, or rtf. To better negotiate and share documents in electronic formats, you should know a little about docs, pdfs, and rtfs.
doc—“doc” stands for “document” and represents a Microsoft Word file. If you do not have MS Word, you will either need another word processing program that can read MS Word files, like the open source program Open Office (http://www.filehippo.com/download_openoffice/), or an MS Word viewer (http://www.microsoft.com/downloads/details.aspx?familyid=95E24C87-8732-48D5-8689-AB826E7B8FDF&displaylang=en). FYI, older versions of MS Word will not read newer versions of MS word doc files.
pdf—“pdf” stands for “portable document format.” Most computers come with Adobe Reader (http://www.adobe.com/products/acrobat/readstep2.html) that allow you to read pdf files. You can not make pdf files without Adobe Acrobat (or one of it’s open source equivalents). You will not be required to make pdf files for this course; however, most of the resources in library databases are in pdf format. You will want to be sure to download Adobe Reader.
rtf—“rtf” stands for “rich text file.” Basically, it is the same thing as a “doc” but is readable by a variety of different word processing programs. When electronically sharing documents, you should try to default to rtf files. If you save and share as an rtf file, you usually do not have to worry about what program, or version, that the other person is using. You can easily save your documents as rtf files when you either initially save them, or click on the “save as” option (under the “file” tab). At the bottom of the save window is a “save as type” option. You can search through the options for the “rich text file” option. If you are using an online word processing program like Google Documents (http://docs.google.com/) or Zoho Writer (http://writer.zoho.com/jsp/home.jsp) you can usually export your files in a variety of formats including doc, pdf, and rtf).
To make sure that all of your classmates can read your documents, I highly suggest that you submit all documents in the rtf format. And if you don’t have MS Word, I highly suggest you either download Open Office or the MS Word viewer so that you can read other’s docs.